8500 Board of Education Meetings

Adoption Date: 01/23/1964 Revised:  03/21/2019, 03/18/2010, 01/5/2006, 11/2007, 01/05/2006, 10/07/2004, 09/14/1995, 03/08/1979, 02/13/1975, 11/13/1975, 07/04/1967
8000 - Internal Board Policies
Board of Education Meetings
8500 Board of Education Meetings

Board meetings shall be open to the public and conducted in accordance with Article 7 of the Public Officers Law, known as the “Open Meetings Law,” and other applicable statutes.

Regular Meetings
The Board of Education shall meet at least one time each month for the purpose of conducting the business of the District.  The dates and times of the regular monthly meetings will be established at the annual organizational meeting, but subject to change by the Board of Education, as necessary.

Special Meetings
Special meetings of the Board of Education may be called on at least 24 hours’ notice to all Board members at the direction of the Board President or upon the request of any Board member.

Notice of Meetings

Notice of meetings scheduled at least one week in advance shall be given or electronically submitted to all members of the Board of Education, the Superintendent of Schools and news media, as well as conspicuously posted in one or more designated public places and on the District website at least 72 hours prior to the meeting.  When meetings are scheduled less than one week in advance, the Board of Education shall provide public notice to the extent practicable.

If a Board member intends to participate in a Board Meeting by videoconference, the public notice of the meeting will indicate that videoconferencing will be used, specify the location(s) for the meeting and state that the public may attend at any of the locations.

Agenda Setting
The Superintendent, in consultation with the Board President, will prepare the agenda for each Board meeting with the assistance of the Clerk of the Board.  The Clerk of the Board shall thereafter prepare the agenda document and other materials necessary for Board meetings.  The order of business will be constructed to help the Board of Education accomplish its business expeditiously.

Any member of the Board of Education may propose items of business for inclusion on the agenda to the Board President.  The full Board of Education will vote upon adding any such item to the agenda.

Quorum and Voting
The agenda and supporting materials, including the minutes of the previous meeting or meetings, will be distributed to Board members during the week preceding the meeting. 

A majority of the members of the Board of Education shall constitute a quorum for the transaction of business at a Board meeting.  If a quorum is not present within 20 minutes of the time set for a Board meeting, the meeting will be rescheduled.  Notice of the rescheduled meeting will be given to all members of the Board of Education, the public and news media to the extent practicable, depending upon the date to which the meeting is rescheduled.

The Board of Education shall take action by voting upon resolutions presented by one Board member and seconded by another.  A majority vote of the full Board of Education is required to adopt a resolution, except in circumstances when a super-majority vote is required:

  1. discontinuing a designated textbook within five years of adoption requires a three-quarters (3/4) vote of the Board of Education;
  2.  if a relative, by blood or marriage, of a Board member is employed in a pedagogical position or appointed to tenure, a two-thirds (2/3) vote of the Board of Education is required;
  3.  standardization on a particular type of equipment or supplies must be determined to be in the best interests of the District by a two-thirds (2/3) vote of the Board of Education;
  4.  a vote to place a proposition before the voters for an object or purpose for which bonds may be issued requires a three-fifths (3/5) vote of the Board of Education.

All actions requiring a vote can be conducted by voice, show of hands or roll call.  The vote of each Board member shall be recorded on each action of the Board of Education.

Rules of Order
The presiding officer is responsible for the orderly conduct of Board meetings, but each Board member is responsible for his/her own conduct.

The Board of Education shall use Robert’s Rules of Order, Revised, as a guideline for conducting meetings of the Board of Education, except when such provisions are inconsistent with law or policy, or are suspended by majority vote of the Board of Education.  The Board of Education may, at its discretion, waive Robert’s Rules and substitute its own procedures by a majority vote of the Board of Education.

Public Participation
Because the Board of Education desires to hear the viewpoints of citizens throughout the District, as well as conduct its business in an orderly and efficient manner, it will schedule a maximum 15-minute period prior to regular business meetings for brief comments and questions from the public on agenda items and another maximum 15-minute period after such meetings for brief comments and questions from the public on other school matters.  There will be one maximum 15-minute public comment period at Workshop Meetings where there are action items on the agenda, but only on such agenda items.  The Board of Education shall limit each individual speaker to three minutes duration.

Residents may comment on matters of public interest involving school operations and programs, but may not criticize or personally attack any person connected with the School District.  No District employee or student may be commented upon or identified by name or situation.  Complaints concerning school personnel, students and school matters should be made in accordance with Policy 1310 and its implementing regulation.

The Board President will be responsible for recognizing all speakers, who will properly identify themselves; for maintaining proper order; and for adhering to any time limits set.  All speakers must conduct themselves in a respectful and courteous manner. Questions asked by the public will be referred to the appropriate staff member for reply.  Questions requiring investigations will be referred to the Superintendent for consideration and later response.  Questions will generally not be answered at Board meetings.

Members of the public will not be recognized by the President as the Board conducts it official business, unless the Board of Education agrees to waive this provision.

Minutes
Minutes will be taken by the District Clerk (or Clerk Pro-Tem) at all Board meetings in accordance with the Open Meetings Law.  All motions, resolutions and any other matters formally voted upon by the Board of Education shall be recorded in the minutes, including the final vote of each Board member.

Policy Cross References:
1120 - Public Participation at Board of Education Meetings
1310 - Complaints Concerning School Personnel, Student Issues and School Matter

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